Procurement Supervisor

Hiring company: Bahamas Grid Company Source: LinkedIn Bahamas The Procurement Supervisor oversees daily procurement activities at Bahamas Grid Company (BGC), ensuring that approved materials, equipment, supplies, and services are purchased in a timely, cost-effective, and accountable manner. The role coordinates sourcing, quotation evaluation, purchase orders, supplier follow-up, and procurement records to support utility operations and projects. The position supervises assigned procurement personnel and works with the Material & Inventory Manager, operational teams, and Finance to meet approved requirements. Purchasing commitments and contract approvals remain subject to BGC’s delegated authority and approval procedures. Essential Functions Sourcing and Purchasing • Review approved purchase requisitions for complete specifications, quantities, delivery requirements, and required authorizations. • Obtain competitive quotations in accordance with company procedures and prepare comparisons covering price, quality, lead time, warranty, and total delivered cost. • Coordinate technical evaluation with requesting departments and recommend suitable suppliers for approval. • Prepare and process purchase orders in Meridian ERP following required approvals; ensure orders reflect agreed specifications, pricing, and terms. • Support supplier negotiations within delegated authority and refer contractual or approval matters to leadership. Supplier and Order Management • Maintain supplier records and required onboarding documents in accordance with BGC procedures. • Track open purchase orders, confirm delivery schedules, and follow up on delayed or incomplete orders. • Coordinate with the warehouse and logistics personnel on shipping, import documents, customs clearance, and receipt requirements. • Resolve supplier discrepancies, returns, warranty claims, and credit requests with the receiving and requesting teams. • Monitor supplier quality, delivery reliability, responsiveness, and pricing; escalate supply risks and performance issues. Controls and Finance Coordination • Maintain complete procurement records, quotation comparisons, approvals, purchase orders, and supporting documentation for audit purposes. • Apply company procurement procedures, ethical purchasing standards, confidentiality requirements, and conflict-of-interest controls. • Coordinate with Finance and warehouse personnel to resolve differences between purchase orders, receipt records, and supplier invoices. • Monitor commitments against approved budgets and escalate exceptions before placing orders. • Maintain separation of purchasing, receipt confirmation, and payment approval responsibilities. Team Supervision and Process Improvement • Assign and monitor daily tasks for procurement staff; provide coaching, onboarding, and ERP training. • Provide leadership with input on staff performance and training needs. • Maintain accurate procurement data in Meridian ERP and support approved workflow and SOP improvements. • Report on purchase order status, procurement turnaround, supplier lead times, delivery performance, and documented cost savings. Operational and Emergency Coordination • Work with the Material & Inventory Manager to purchase approved replenishment requirements and critical utility spares. • Coordinate with Engineering and Field Operations on specifications and project delivery priorities. • Support emergency sourcing and expedited orders during storms or restoration activities, maintaining required approvals and records. • Perform other related duties assigned within the procurement function. Other Requirements • Ability to work flexible hours for urgent procurement and emergency response needs. • Occasional supplier, warehouse, or field visits as required. • Ability to adapt to evolving systems and procedures in a start-up utility environment. Physical Demands • Extended computer and ERP use and routine office activities. • Occasional walking and standing during supplier or warehouse visits. Work Environment • Primarily office-based with regular contact with suppliers, Finance, warehouse personnel, and operational teams. • Occasional visits to warehouse or field locations requiring compliance with site safety procedures. Qualifications • Associate Degree in procurement, supply chain management, business administration, or a related field preferred. • 3+ years of experience in procurement or purchasing; utility or construction experience preferred. • Experience supervising or mentoring staff. • ERP experience required; Meridian preferred. • Knowledge of sourcing, quotation evaluation, purchase orders, supplier management, and procurement controls. • Working knowledge of import documentation, shipping arrangements, and Bahamian customs processes. Skills and Attributes • Strong organization, purchasing coordination, and supervisory capability. • Effective supplier communication and negotiation skills. • Sound commercial judgment, integrity, and attention to detail. • Proficiency in Excel, Microsoft Office, and ERP systems. • Ability to prioritize urgent requirements and collaborate across departments.